SRS information for schools

This year, the following institutions will be participating in SRS:

• AIE Institute
• Australian Catholic University
• Australian College of Physical Education
• Charles Sturt University
• International College of Management, Sydney
• Macquarie University
• National Art School
• SAE Creative Media Institute
• Torrens University Australia
• University of Canberra
• University of New England
• University of Newcastle
• University of Notre Dame, Australia
• University of Technology Sydney
• Western Sydney University

November Round 1: 10 November 2023

• SRS conditional and unconditional offers emailed to applicants.
• Conditional offers are released in November Round 1 only. Applicants can receive up to five conditional offers depending on their course preferences and the institutions' criteria.
• Applicants can receive only one unconditional offer in each offer round. After November Round 1, institutions may make additional unconditional SRS offers in November Round 2 and December Round 1.

December Round 2: 21 December 2023

• Conditional offers received in November Round 1 are converted to unconditional offers if the applicants meet the institutions' criteria.

Logging in

1. You will receive an email from UAC each time one of your students submits an SRS application. The email will contain a link for you to log in to School Access.
2. Log in to School Access using your email address and password. (You can reset your password, if required, after you enter your email address.)
3. You will be taken to the Admin dashboard. From here you can navigate between the following sections:
   
   Students
   View the following details for all Year 12 students enrolled at your school:
   - full name
   - student ID
   - date of birth
   - if they have submitted a UAC application for undergraduate admission
   - if they have submitted an SRS application
   - if their SRS ratings have been submitted.
   
   Reports
   This section was originally designed to allow you to set the frequency of the SRS Summary Report that UAC emailed to you. However, due to changes to privacy protocol, UAC is no longer emailing this information to schools. You can access a report at any time by navigating to the 'Students' page and clicking the 'Download CSV file' button.
   
   Staff members
   - Invite up to four staff members (including yourself) to act as SRS users and rate students (in addition to your role as Admin).
   - Update user roles (eg SRS school user).
   - Delete users.
   - Transfer your Admin ownership to a staff member.
   
   My account
   - Update your personal information.
   - Reset your password.
   - Transfer, then delete, your Admin account.
   - Inform your SRS user/rater that there are SRS applicants to be rated.

Inviting a staff member to become a School Access SRS user (and rate students)

As an Admin user you can invite up to four staff members to become SRS users and rate students.

You can make yourself one of those SRS users in addition to acting as Admin – just follow the same steps.

1. Navigate to 'Staff members'.
2. Click the Invite staff button.
3. Enter the staff member's details (email, role (SRS), name, position) then click the Invite staff button. An invitation email will be sent to the staff member.
4. The staff member's name will appear on your 'Staff members' page with the status 'Invited but not yet accepted'.
5. The invited staff member needs to accept the invitation and set up their account within 72 hours (for security and privacy). If they don't, you will need to re-invite them.

Deleting a staff member from School Access

1. Navigate to 'Staff members'.
2. Go to the staff member you want to delete and click View full profile. The staff member's details will be displayed.
3. Click the Delete staff member button. A confirmation dialog box will appear.
4. Click the Delete staff member button to confirm.

Transferring Admin role and deleting your account

1. Navigate to 'Staff members'.
2. Go to the staff member you want to transfer the Admin role to and click View full profile. The staff member's details will be displayed.
3. Click the Make owner button. A confirmation dialog box will appear.
4. Click the Transfer ownership button to confirm. If you wish, you can now take the following steps to delete your account.
5. Navigate to 'My account'.
6. Click the Delete account button. A confirmation dialog box will appear.
7. Click the Delete account button to confirm.

You will be automatically logged out of your account.

Assigning yourself SRS user role (in addition to Admin role)

As Admin, you can give yourself the role of SRS user so that you can rate students.

1. Navigate to 'Staff members'.
2. Go to your name and click View full profile.
3. Go to the Role field. It will be displaying 'Admin'. Click on the dropdown menu and select 'SRS'.
4. Click the Save button. A 'Save updated roles' dialog box will appear.
5. Click the Log out button.
6. Log back in to School Access using your Admin account email address and password. SRS applications will now be displayed on the Admin page and you can navigate to the 'SRS applications' page to rate your students.

Logging in

Your Admin/principal will receive an email from UAC every time an SRS application is submitted by a student at your school. They should advise you when they receive each notification.

1. Log in to School Access using your email address and password. (You can reset your password, if required, after you enter your email address.)
2. You will be taken to the SRS dashboard. From here you can navigate between the following sections:
   
   SRS applications
   View the list of all the students at your school who have submitted an SRS application. Locate the student you want to rate and click the Rate button. Enter ratings against each of the four aptitudes. Ratings range from 'inadequate' to 'exceptional'.
   
   Reports
   This section was originally designed to allow you to set the frequency of the SRS Summary Report that UAC emailed to you. However, due to changes to privacy protocol, UAC is no longer emailing this information to schools. Your School Access Admin user has access to a ‘Students’ page and can download reports from there.
   
   My account
   Update your personal information, reset your password and delete your SRS user account.
   

Rating students

1. Navigate to 'SRS applications'.
2. Locate the student you want to rate and click the Rate button in the Action column.
3. Enter ratings against each of the four aptitudes. Ratings range from 'inadequate' to 'exceptional'.
4. If you start to rate a student and need to finish later, click the Save and finish later button. The 'SRS applications' page will display the status 'Partially rated' next to the student's name and the Rate button will remain active.
5. When you have selected a rating for all four aptitudes, click the Submit rating button. A confirmation dialog box will be displayed.
6. Click the Submit rating button. Once submitted, ratings cannot be edited.
7. The 'SRS applications' page will display the status 'Rated' next to the student's name.
8. Finalise all your ratings by 11.59pm 3 October 2023.

The four aptitude categories

You will be asked to rate each SRS applicant's aptitude in four categories:

1. capacity for abstract thought and analysis
2. ability to organise ideas and articulate a position orally and in written form
3. ability to work and learn independently
4. motivation to achieve long-term goals.

Aptitude rating scale

• Exceptional
• Very good
• Good
• Adequate
• Inadequate

Deleting your School Access account

1. Navigate to the 'My account' page.
2. Click the Delete account button. A confirmation dialog box will appear.
3. Click the Delete account button.

You will be automatically logged out of your account.