School Access

SRS ratings in School Access close at 11.59pm Sun 29 Sep 2024

If you have any questions, please email

School Access is where you rate your school's Schools Recommendation Scheme applicants and upload educational impact statements for Educational Access Scheme applicants.

School Access allows for three types of users: Admin users, SRS users and EAS users.

Admin users can:

  • invite up to four new staff members (including yourself in addition to your existing role as Admin) to act as SRS and/or EAS users and rate students
  • update other user accounts
  • delete your own or other user accounts
  • transfer your admin ownership.

SRS users can rate SRS applicants.

EAS users can upload educational impact statements for Educational Access Scheme applicants.

For detailed instructions on using School Access, download the User Guide.

Schools Recommendation Scheme

The Schools Recommendation Scheme (SRS) gives Australian Year 12 students who have applied for undergraduate admission through UAC an opportunity to be assessed on criteria other than, or in addition to, the ATAR.

Institutions use a wide range of selection criteria, including school recommendations and senior secondary studies. They have their own policies on determining SRS eligibility and making offers. Institutions can, for example, make early offers based on:

  • SRS criteria only
  • SRS criteria and ATAR (or equivalent)
  • SRS and equity criteria.

Institution-specific SRS criteria

If you have any questions about SRS or rating students, please email

Logging in

Admin users and SRS users will receive an email from UAC every time an SRS application is submitted by a student at your school.

  1. Log in to School Access using your email address and password. (You can reset your password, if required, after you enter your email address.)
  2. You will be taken to the SRS dashboard. From here you can navigate between the following sections:

    SRS applications
    View the list of all the students at your school who have submitted an SRS application. Locate the student you want to rate and click the Rate button. Enter ratings against each of the four aptitudes. Ratings range from 'inadequate' to 'exceptional'.

    My account
    Update your personal information, reset your password and delete your SRS user account.

Rating students

  1. Navigate to 'SRS applications'.
  2. Locate the student you want to rate and click the Rate button in the Action column.
  3. Enter ratings against each of the four aptitudes. Ratings range from 'inadequate' to 'exceptional'.
  4. If you start to rate a student and need to finish later, click the Save and finish later button. The 'SRS applications' page will display the status 'Partially rated' next to the student's name and the Rate button will remain active.
  5. When you have selected a rating for all four aptitudes, click the Submit rating button. A confirmation dialog box will be displayed.
  6. Click the Submit rating button. Once submitted, ratings cannot be edited.
  7. The 'SRS applications' page will display the status 'Rated' next to the student's name.
  8. Finalise all your ratings by 11.59pm 29 September 2024.
The four aptitude categories

You will be asked to rate each SRS applicant's aptitude in four categories:

  1. capacity for abstract thought and analysis
  2. ability to organise ideas and articulate a position orally and in written form
  3. ability to work and learn independently
  4. motivation to achieve long-term goals.
Aptitude rating scale
  • Exceptional
  • Very good
  • Good
  • Adequate
  • Inadequate

Deleting your School Access account

  1. Navigate to the 'My account' page.
  2. Click the Delete account button. A confirmation dialog box will appear.
  3. Click the Delete account button.

You will be automatically logged out of your account.

School Access Admin users can download SRS reports from the 'Students' page. SRS users do not have access to this page.

Column Explanation
A to D These columns contain details about your current Year 12 students: name, student number, date of birth).
E Undergraduate application status
This column tells you if the student has submitted an application for undergraduate admission through UAC.
Applicants must submit an application for undergraduate admission through UAC before they can apply for SRS.
F SRS submitted
This column tells you if the student has submitted an SRS application in addition to their UAC undergraduate application for admission.
G SRS rating status
This column shows whether the student has been rated, partially rated or is unrated.

Educational Access Scheme

The Educational Access Scheme (EAS) helps UAC applicants who have encountered significant educational challenges. It gives them the opportunity to have their circumstances taken into account when institutions select applicants for courses.

An important part of the EAS application is the educational impact statement. It needs to confirm or qualify the information in the applicant statement and provide independent evidence:

  • that an applicant has or hasn’t faced educational challenges
  • of the extent of the educational impact of any circumstances experienced.

The educational impact statement is usually written by a school/college principal, counsellor, year adviser or careers adviser.

UAC encourages all schools to return the completed educational impact statement to the applicant to upload to their application. If this is not possible, you can upload the statement to School Access.

If you have any questions about EAS or uploading statements to School Access, please email

  1. Search for the EAS applicant
    - from the dashboard search box
    - from the EAS applications page.

    Search using one of the following:
    - first name and family name (must be exact match, including spaces and hyphens
    - student ID.
  2. Once the search result is returned successfully, click on Upload EIS button.
  3. Select documents to upload.
  4. Click Upload button.
  5. A success message will display. You cannot view or delete uploaded documents.

Document privacy

To ensure the privacy of EAS applicants, documents uploaded by EAS user A will not be visible to EAS user B.

Information required in an educational impact statement

Your school must:

  • indicate that the circumstances claimed have, or have not, affected the applicant’s studies
  • indicate the level of impact of the circumstances by ticking the relevant impact box (see definitions below)
  • include the duration of disadvantage (years/months)
  • include any additional information about the educational impact.

What your school writes in the statement must be specific to the applicant and indicate if the circumstances described in the applicant statement are accurate. Vague and generic statements are not helpful in the assessment process.

Please write a personalised statement for each student and each circumstance claimed.

Definitions of the level of impact on a student's studies

  • Not very noticeable or significant.
  • Small in size or degree; not much, or not great.
  • Average or middle of the road in terms of intensity, degree or amount.
  • Not extreme or excessive; within the middle range of a scale.
  • Large or significant in amount, degree or size.
  • Implies a noticeable amount or degree; not insignificant or trivial.
  • Far beyond the norm or average, or at the very highest level.
  • Very intense or severe; at the limit of what is considered normal or acceptable.
  • Dangerous or unusual; a situation or condition that is very hard to deal with or endure.
  • Unusual or exceptional; outside the range of typical or normal experience.

Applicants with claims for multiple circumstances

Schools are welcome to supply a letter on school letterhead for applicants who claim multiple circumstances.

The letter must cover all the claimed circumstances. Please ensure the duration and level of impact/severity of each circumstances is clearly stated.

EAS assessors rely on the information provided in the school letter to verify each circumstance claimed and to gain an understanding of its impact on the applicant.

Tragic circumstances affecting a number of students

Every year a small number of schools experience tragic circumstances that affect more than one student; for example, the death of a Year 12 student.

In these circumstances schools are advised to provide an individual educational impact statement for each student in order to explain the educational impact the tragic circumstance has had on that particular student. It’s expected that the impact will vary among the student body. It doesn’t help assessment outcomes for students if the school provides the same statement for each of them.