Documents you may need to provide to UAC

If applicable, you'll need to supply documentary evidence (including proof of completion) of the following:

  • TAFE studies outside NSW and the ACT
  • enrolled nursing, secretarial or trade studies before 1994
  • Australian Qualifications Framework (AQF) courses delivered by private providers (Documentation must indicate AQF accreditation. Your qualification will not be assessed without proof of accreditation.)
  • overseas secondary or tertiary studies
  • professional and paraprofessional qualifications
  • a current Australian nurse’s registration.

All applicants will also be encouraged to supply documentary evidence of their Australian citizenship in order to speed up the admission and enrolment process if you receive an offer.

You can either upload these documents in your application or post or deliver them to UAC.

We do not recommend you send original documents to UAC. You can bring original documents to UAC between 8.30am and 4.30pm Monday to Friday and we will copy them:

UAC
Quad 2, 6 Parkview Drive 
Sydney Olympic Park NSW 2127

Or you can post copies of your documents to:

UAC
Locked Bag 112
Silverwater NSW 2128

Document requirements

The minimum requirements for each type of document are outlined below.

Citizenship

Accepted documentary evidence of Australian citizenship

The documentary evidence you need to provide depends on when and where you were born.

Your birth details Provide ONE of the listed documents
Born in Australia before 20 August 1986
  • Full birth certificate issued by an Australian Registry of Births, Deaths and Marriages
  • Australian passport
  • Australian citizenship certificate
Born in Australia on or after 20 August 1986 and one or both parents was an Australian citizen at the time
  • Australian passport
  • Full birth certificate issued by an Australian Registry of Births, Deaths and Marriages plus one of the following:
    - a parent’s Australian citizenship certificate, or
    - if the parent was born in Australia before 20 August 1986, their full birth certificate issued by an Australian Registry of Births, Deaths and Marriages
Born in Australia on or after 20 August 1986 and one or both parents was a permanent resident of Australia at the time
  • Australian passport
  • Full birth certificate issued by an Australian Registry of Births, Deaths and Marriages, plus
    - a parent’s Australian citizenship certificate, or
    - proof of a parent’s permanent residency
Born overseas and acquired citizenship by application
  • Australian passport
  • Australian citizenship certificate
  • Citizenship by descent extract
  • Extract from an adoption in accordance with either the Hague Convention on Intercountry Adoption or a bilateral arrangement
  • Extract from the register of Australian births abroad

Accepted documentary evidence of Australian permanent residence

  • Certificate of evidence of residence status
  • Permanent resident visa
  • Permanent resident humanitarian visa

Accepted documentary evidence of New Zealand citizenship

  • Birth certificate from New Zealand, the Cook Islands, Niue or Tokelau
  • New Zealand passport
  • New Zealand citizenship certificate
  • Confirmation of birth in New Zealand certificate

Academic transcripts

If UAC cannot obtain your results directly from an institution, you'll need to provide an official academic transcript. The transcript must show:

  • the title of the course undertaken
  • all subjects taken
  • grades obtained (including failures)
  • stage reached or qualification gained
  • proof of course completion (where course is complete)
  • a copy of the grading scale where available.

A collection of examination result slips is not acceptable. Apply for your transcript/s early – some institutions may need time to supply official transcripts.

If you have completed the course, the transcript you provide must state the award you gained. If the transcript does not state that you have successfully completed the course, you must provide additional information; for example, a copy of your Certificate or Diploma.

Results for exams completed in late 2017

You may not be able to provide all documentation with your application because you'll be sitting for an examination or test at the end of 2017. If this is the case, provide UAC with a copy of your transcript as soon as you receive it.

Overseas qualifications

You must supply a copy of your official transcript of records, as well as an award certificate if the qualification is complete.

UAC is not authorised to assess Diploma Supplements in lieu of the official transcript of records because Diploma Supplements may only provide passing grades you have achieved and exclude low or failing grades that also need to be taken into account in assessing your application.

If your official documents for your overseas study are not in English, you must also supply copies of the following documents:

  • the original language transcript of records showing subjects and results
  • the original language award certificate (if a qualification has been completed)
  • an English translation of these documents (read below for organisations who can translate your documents)
  • a copy of the grading scale if available.

Your documents must be translated by one of the following:

  • Multicultural NSW or its interstate equivalent
  • a translator accredited by the National Accreditation Authority for Translators and Interpreters (NAATI). The translator must be accredited as at least a ‘professional translator’ (previously known as 'Level 3'). Translated documents must display the official NAATI stamp provided to qualified translators; the stamp shows the level of accreditation and the direction in which they are accredited to translate.
  • the Ministry/Department of Foreign Affairs or a local court or government agency that offers a translation service in the applicant’s home country. The translated document must display the organisation’s name and official seal, and the translator’s name and contact details.
  • a sworn translator approved by the Australian diplomatic missions in Belgium, France, Indonesia, Switzerland or Thailand.

Translations by any other sources, including overseas notaries, will not be accepted.

Studies at UK institutions of higher education

A Higher Education Achievement Report (HEAR) may be presented in support of tertiary studies undertaken in the UK.

Studies at Chinese institutions of higher education

UAC may specifically request some applicants to submit a Credentials Report from China Academic Degrees and Graduate Education Development Center (CDGDC). A Credentials Report, which is used to verify studies, includes the following:

  • background information about the Certificate/Diploma holder
  • legality of the degree or Certificate issuers
  • authenticity of the documents.

The report is provided by the CDGDC for a fee. Visit the China Qualifications Verification website for more information.

Employment experience

Some institutions will take employment experience into consideration when assessing your application. (However, this does not usually apply to Year 12 students.) Only paid employment of one year or more will be considered. This includes continuous employment with one employer, or periods undertaking the same job with different employers. Unpaid and voluntary work experience will not be considered.

You must supply a statement of service on the employer’s official stationery stating:

  • job title
  • period served, including start and end dates, and hours worked – such as full-time or part-time (eg 20 hours per week)
  • major tasks required in the job.

Personal references that do not state these items cannot be assessed. Group certificates, offers of employment, payslips and CVs will not be accepted.

If you are self-employed, you must supply a copy of your business certificate of registration and a letter from your accountant or solicitor, on their official stationery, stating:

  • how long you have been continuously engaged in the business
  • the nature of the business.

Change of name

If you have studied under a previous name, you must supply documentary evidence to prove your change of name, such as a marriage certificate, deed poll registration or other registration with the appropriate Registry of Births, Deaths & Marriages. The documentation must show your previous name/s and your current name/s. Without this documentation, your application may be delayed.